Exhibits/Display Policy

It is part of the Library’s function to provide access to intellectual and cultural resources of the community. Exhibits will direct attention to the Library’s materials and services, or provide exposure to local artisans and artists, organizations, and items/activities of local interest.
Because exhibits are seen by anyone who enters the Library, they must be of a content which is in keeping with community standards. The Library reserves the right to reject any part of an exhibit or display or to change the manner of the display.
All publicity material shall be submitted for approval by the Director.
Advertisements of a purely commercial nature will not be displayed or distributed.
Displays/advertisements of a proselytizing nature will not be accepted. Displays/advertisements of organizations or individuals which are of an extreme or potentially offensive nature will be rejected. Non-Library advertisements will not be permitted on the exterior of the Library building or on Library property. Acknowledgments of exhibitors may be made.
Prices may be posted in the case of displays of local artists and artisans. Transactions for the purchase of exhibit items will be between the exhibitor and the purchaser.
The Library will receive no fees or commissions in connection with any exhibit or display. No exhibit material which is sold during the exhibit may be removed without the approval of the Director before the scheduled end of the exhibit. Exhibitors must furnish the Library with a list of the value of each item for insurance purposes.
By signing the waiver, exhibitors release the library from responsibility for restitution of any kind for lost or damaged items exhibited or displayed at the library.  The library cannot assume responsibility for completely protecting items that are not in the locked display cases.  The library cannot assume liability for any damaged or stolen items. 
Library displays and exhibits will have precedence over the displays and exhibits of other groups in terms of scheduling for the use of most display cases and all areas by outside groups/individuals.  A specified “community agency” display case in the foyer will be available on a rotating basis to clubs, agencies and other organizations within the community, and will not be used by the library.

PROCEDURE FOR DISPLAYS AND EXHIBITS
The staff member who is arranging the exhibit should have the exhibitor complete a DISPLAY/ EXHIBIT LIST. If the value of the exhibit is $50,000 or less, or if there are not items with an individual value of more than $5,000, it is not necessary to have the exhibitor sign the Waiver. If the value of the exhibit is more than $50,000, or if any single item has a value of $5,000 or more, the exhibitor must sign the Waiver.
Sign the DISPLAY/EXHIBIT list, staple it to the Waiver (if present), and return the forms to the Library Director, for filing in the office.
Due to demand, an artist may be limited to one exhibit every three years.
Nothing may be hung on any surface at the Library in such a way that would cause a permanent change to the condition of the surface.  If hangers or adhesives of any kind cause permanent damage to a surface, it will be the exhibitors responsibility to pay for any repairs that must be made.  Nothing may be nailed or set on any surface at the Library. 

DISPLAY AGREEMENT

The Polk County Public Library provides library patrons with the opportunity to view the works and collections of many local artists, collectors and non-profit community organizations.  Since local artists, collectors and non-profit community organizations showing items in the library do so as a service to county residents, artists are asked not to display prices on items and not to negotiate prices or fees in the library.

The library director wishes to let artists, collectors and non-profit community organizations displaying items in the library know that there are no security procedures with respect to loaned works or collections beyond normal lock up procedures and building supervision and that the county has no special insurance provisions for non-county property.  Artists, collectors and non-profit community organizations wishing insurance protection are encouraged to self-insure their property.

I agree to display the following paintings or collection items in the Polk County Public Library in compliance with the above agreement beginning ______________, 20__, and ending ______________, 20__.  I understand that it is my responsibility to deliver and pick up these items on the scheduled dates.

Owner  ___________________________________            Date  ___________
              Signature

Contact Information

Library Director  ____________________________            Date  ___________
                             Signature           

Policy prepared by the Polk County Public Library Director and staff and approved by the Library Board of Trustees, July 20, 2006.

Last Updated:  July 20, 2006